Video Conferencing Online Etiquette
The right and wrong way to use video conference software
Using web conferencing software has many benefits for today's business user. It is fast easy to use and a reliable
form of online communication now, unlike in its early pioneering days.
web conferencing cuts down on travel expenses and lets team members communicate with colleagues abroad. Allowing
users to collaborate on projects live internationally.
Also talking to prospective clients face to face is a proven successful sales strategy that online conferencing is
As an effective communication tool web video conference software is very hard
to beat. I have just described two uses it has many others. Online presentations and training are two more amongst
Here are some Online web conferencing software dos and don'ts!
Always plan and prepare your presentation for maximum professionalism. Make sure you have all the materials you or
your attendees may need distributed or available.
If you say the meeting starts at 4pm, then start at 4. Just as in an office meeting punctuality is expected and
respected. The fact that your meeting is online even demands it as conference attendees may well be in different
time zones and the effort they make to be online at the stated hour, must be rewarded by your sticking to the
Conference setting and location.
People will be looking at your surroundings so, let your surroundings reflect the image you want to project.
Distractions such as movement and noise, are to be avoided at all costs. Any noise or activity that distracts
people from listening to you or concentrating on your presentation is a serious error which will reduce the
effectiveness of your presentation.
Mannerisms and speech.
Avoid excessive gestures and speak clearly as you would in an office meeting, the same general rules apply even if
you are not in the same room as the people you are speaking to. Here are a few examples of actions to avoid. Do
Eat or drink during the meeting. Look in desk drawers for items. Use your mobile phone etc. You will lose your
Wifi and video conferencing.
Doing a web conference on a Wifi signal is not recommended use a cable connection to avoid any interruption to the
signal. Wifi is always the second choice and only if necessary.
Putting attendees on hold.
Putting attendees on hold and pausing the meeting to attend to something else, will interrupt the flow of your
conference and irritate your audience. If you have to interrupt a meeting explain why and reschedule, and it had
better be a very good reason or those people are gone! Planning an interruption free space time wise is
I hope the above pointers help you hold a successful online conference meeting. Keeping in mind the above factors
will allow you to come across as a professional the kind of person people want to do business with.
And you will maximise the benefit to you and your company using a very good online business tool. Web conferencing
is a very under used business tool and effective use will give you an edge over the
Sean Breslin is the website owner of gogvotitanium and an enthusiastic user and
promoter of the go gvo hosting service.
by Sean Breslin - 5/12/2009
Gogvo provide a 10 seat video conferencing room free as part of the gvo titanium hosting package. When considering
your hosting and conferencing needs this combined package is worth some consideration.